Construction software that can streamline your processes from job inception to project completion
With 30 years of software experience behind it, Constructa Dynamics is built on Microsoft Dynamics NAV 2017 and tailored to the construction supply chain.
Our consultants understand your industry and the challenges you face so you are in no safer hands when it comes to choosing your construction ERP software.
Whether you are a house builder, main contractor, subcontractor or manufacturer, our construction software can streamline your business processes throughout the complete project lifecycle, handle a large number of projects simultaneously and help you make savings at each stage.
Stage 1: Inception
Managing the business development process
Microsoft Dynamics CRM is a pillar of Constructa. With its industry leading functionality, its workflow capability makes it possible for you to tailor the business development process to your business. This flexibility is at the heart of all Microsoft products.
It ensures you manage your business your way. Rather than confining you to a certain way of working, it becomes a tool that helps you achieve a better fit to your business needs and of course, we’ve moulded it to the construction industry.
You can easily add fields that are important to you, establish and monitor business development Key Performance Indicators (KPIs). It provides sales pipeline management and enables transparent collaboration across your business.
Stage 2: PQQs and Tendering
Speed, efficiency and accuracy. Now you can have it all.
An effective construction ERP system can improve productivity in many ways. Constructa delivers tender materials and subcontractor packages pricing at the press of a button, it uniquely verifies subcontractor taxes and insurances and allows you to complete more PQQs and submit greater numbers of more competitive tenders.
As a result, the tendering process is dramatically improved to increase the likelihood of contract wins through more competitive tenders.
The whole process is initiated by the Estimator’s Bill of Quantities. Say goodbye to outdated pricing catalogues and guesswork. Constructa integrates with a number of construction estimating software products (including MS Excel and Conquest), so it can publish or request information from multiple suppliers simultaneously, enabling you to get the best and most up-to-date pricing quickly and easily both from suppliers and subcontractors.
Stage 3: Contract Award & Handover
Setting everything up
At the outset of a contract, it’s important to ensure all the necessary information has been agreed and recorded. Constructa allows you to define and administer all vital contract details.
It’s simple to record the project commercials, providing transparency across the whole organisation. Constructa keeps track of it all; site information, milestone dates, contact information, payment profiles, and budgets.
The Bill of Quantities, which was uploaded to the system at the PQQ and Tendering phase can now be used to set and manage budgets by defining them for each phase of the contract. Sign-off and approval protocols can be set-up so that Commercial Managers and Finance Directors proactively control spend as part of the purchasing approval workflow.
Stage 4: Project Management
Maximise margins and cashflow.
A key objective of Constructa is to significantly reduce your procurement costs. The Constructa Procurement Workbench allows the efficient purchase of materials, plant, labour and subcontractor packages. Its just-in-time call-off functionality maximises cash flow. The Procurement Workbench provides a consolidated view of all projects’ procurement requirements. This allows the company Buyer to achieve economies of scale by purchasing across multiple projects simultaneously, resulting in lower prices.
Presentation of pre-tender information is available in the project budget from the outset. This helps facilitate and audit the procurement process by comparing budgeted costs to committed, accrued and actual costs, proactively flagging up any over commitments or project overspend in real time.
Easy access to information both locally or from site allows better control and transparency of project management. Site staff can submit requisitions, call-off material, record goods received notes and submit subcontractor valuations. This contributes to a two-way flow of information between site and office. The subcontractor ledger adheres to Construction Industry Scheme (CIS) legislation. It allows you to record subcontractor orders, applications, valuations and payments.
Constructa has a traffic-light system that enables auditing to ensure quality of subcontractor and supplier performance in accordance with ISO 9001 compliance. It also ensures the right subcontractor is delivering the right trade at the right time.
The Contract Sales Ledger manages applications for payment based on internal valuations. It also manage contract cash flow by providing information to support applications as well as monitoring applications, certificates and payments per contract. VAT is declared when an application is certified and payment is received.
The plant systems keeps track of expected off-hire dates and emails reminders to site management to off-hire plant as per work schedule. It automates the passing of external invoices for authorised accrued plant costs. The internal plant is fully integrated with the fixed assets register. This allows you to keep track of plant costs and therefore produce a plant P&L.
Dynamics Pay is an integrated payroll system within Constructa. It manages timesheets and allocates costs to projects and General Ledger. Constructa has a flexible Cost Value Reconciliation (CVR) which allows the project work in progress to be seen from various commercial perspectives. It provides a tailored view according to the various roles in the organisation.
Stage 5: Project Summary
Constructa enables you to draw up a full set of accounts of each project, summarising associated purchase, sales applications and invoices, retentions, and Main Contractor Discount (MCD), in one summarised view.
Management KPI Reporting
Constructa keeps you informed with Management/Key Performance Indicator (KPI) dashboard reporting including the contract’s cash position, company cash flow, Cost Value Reconciliation (CVR), performance analysis by region, material spend by type and supplier, and subcontractor performance analysis.
Constructa gives FK Group Freedom to Grow
FK Group is a national full building envelope contractor, specialising in roofing, cladding, glazing and maintenance across a diverse range of sectors.
Working on a variety of projects from upgrading existing buildings to complex large scale new build projects, the company supports its clients from the early design stage, to construction and onwards throughout the life of the building.
The company has achieved significant growth over the last three years and operates with around 120 staff from five offices in the UK in Manchester, Doncaster, Birmingham, London and Romford.
The rapid growth and expansion of the business brought with it the challenge of improving finance and project management systems to achieve more control and consistent reporting across the business.
After considering a number of different products available on the market, the company chose Constructa from Castle, built on the Microsoft Dynamics NAV platform as the best solution to meet its needs.
Daniel Halliwell, IT Manager at FK Group, said:
“The main driver for change was the need to introduce more effective, efficient reporting across all areas of the business. We had come to a point where the business was operating with three different systems for accounts, projects and cash value reconciliation.
“When we looked at the options available, Castle’s Constructa product was the best product by far and really worked ‘out of the box’ for us.
“There is excellent workflow throughout the system for forecasting on jobs and the QS can check status immediately, rather than having to request accounts, as happened in the past. Costs can be instantly and accurately monitored and managed throughout the lifetime of a project.
“Constructa for Dynamics NAV drives every department from a cost point of view and has provided the freedom to grow the business with confidence. We have seen a significant increase in productivity as tasks that used to take two or three days to process are now completed in a few hours. There have been significant efficiency savings, with a 3% saving on material costs since the introduction of the Procurement Workbench element of the system.
“Castle demonstrated a good understanding of our needs and had a very structured approach to the implementation with a detailed project plan that identified every step of the process.
“Their project manager was fantastic and I could call him at any time of day and he was always ready to help us, ensuring that the implementation was smooth and the system was up and running to meet our needs.”
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